Office Manager ATS Keywords

Top ATS keywords for Office Manager resumes — the operations skills, software, and vendor management terms employers screen for.

Essential Keywords

Technical Skills

Office AdministrationVendor ManagementBudget ManagementFacilities CoordinationCalendar ManagementEvent PlanningInventory & Supply ManagementOnboarding CoordinationRecords ManagementPolicy & Procedure Development

Soft Skills

OrganizationMultitaskingProblem SolvingDiscretion & ConfidentialityCommunicationAdaptability

Tools & Software

Microsoft 365Google WorkspaceQuickBooksDocuSignAsana/TrelloSlack/TeamsVisitor Management Systems

Certifications

Certified Administrative Professional (CAP)Certified Manager (CM)Notary PublicOSHA Office Safety Training

Action Verbs for Office Manager Resumes

ManagedCoordinatedStreamlinedNegotiatedReducedImplementedSupervisedOrganizedStandardizedOversaw

Industry Terms

Operating BudgetVendor ContractsOffice RelocationWorkback ScheduleCost ReductionCross-Functional CoordinationProcess ImprovementExecutive SupportSpace PlanningBusiness Continuity

How to Use These Keywords

1

Quantify scope (headcount, budget, locations) next to every keyword — scale numbers calibrate your level instantly.

2

Include cost-savings language ('reduced operating costs 18%') — savings keywords rank high in recruiter searches.

3

Name your software stack exactly (QuickBooks, Microsoft 365, Asana) — office manager filters are software-driven.

4

Add supervision keywords if you've led reception or admin staff — they separate manager from coordinator tiers.

5

Use both 'office manager' and 'office administration' phrasing — postings and searches use both.

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